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People, Culture & Talent · London · Hybrid

Executive Assistant

Blue Light Card. Individually great, together unstoppable

The Role and the Team

We have an exciting opportunity for an experienced Executive Assistant to join us in a high-impact role at the centre of our executive operation. This is not just an admin support role, it's so much more, you’ll be a trusted partner to the senior leadership team and get genuine exposure to strategic decision-making. You'll be joining a purpose-led company at an exciting stage of growth, working alongside a collaborative EA team and a leadership group that values the contribution of a truly great EA.

Please note that this is a hybrid role where you’ll be required to be onsite in our London Holborn office 3 days a week.

What You’ll Do

  • Act as a strategic partner and trusted point of contact for C-suite executives, managing priorities and protecting their time with rigour and good judgement 

  • Proactively identify and resolve operational challenges before they reach the executives, using initiative to keep things moving 

  • Own complex, high-volume diary management across multiple time zones, prioritising in an informed way and handling last-minute changes with composure 

  • Screen, triage and respond to executive correspondence, emails, calls and meeting requests, ensuring nothing falls through the cracks 

  • Draft high-quality communications, reports and presentations on behalf of executives 

  • Champion the use of AI tools across the EA function, proactively identifying opportunities to automate routine tasks, improve output quality and free up capacity for higher-value work 

  • Coordinate and prepare for meetings at all levels, drafting agendas, gathering materials, arranging logistics and capturing clear, actionable minutes 

  • Use AI to support meeting preparation, communications drafting, research, summarisation and reporting on behalf of the executive team 

  • Organise end-to-end travel and logistics for C-level executives, including international flights, ground transportation and accommodation 

  • Coordinate company-wide and departmental events, managing all logistics from venue to travel to refreshments 

What You’ll Bring

  • Significant experience as an Executive Assistant, with direct experience supporting Exec level in a fast-paced environment 

  • Experience within a tech company or high-growth technology business is a strong advantage

  • Exceptional organisational skills with the ability to manage competing priorities under pressure and deliver to tight deadlines without dropping the ball 

  • Meticulous attention to detail across all outputs, from minutes to travel itineraries to executive communications 

  • A genuine curiosity for emerging AI capabilities and a track record of identifying where and how AI can reduce friction in an exec support context 

  • Experience with project management platforms, expense management tools and calendar tools across time zones 

  • The instinct to anticipate needs, identify risks and act decisively, without always waiting to be asked

  • The credibility and interpersonal confidence to manage upwards, sideways and externally with equal effectiveness

  • A creative eye, able to elevate presentations, reports and event experiences beyond the functional 

  • Confident phone and video presence, representing the executive team professionally at all times 

Our Culture

Our mission is simple – make heroes happy. Our members are the real-life heroes who keep us all safe, cared for, and thriving. It’s what gets us up in the morning and pushes us to go further, think bigger, and create something that truly matters. By focusing on their happiness, we create amazing experiences, deliver unrivalled discounts, innovative products, and world-class service.

We don’t just follow the usual path - we look for smarter, bolder ways to deliver real impact. We take ownership, move fast, and work shoulder to shoulder to build something special.

We promote hybrid working, and value in-person collaboration so encourage time in our offices, where you can make the most of our fully stocked snack drawers – either the HQ in Leicestershire, or London, Holborn office. The frequency and office location will vary depending on the role and team. We aim to be flexible, but we aren’t able to offer fully remote working.

Blue Light Card is an equal opportunities employer. We believe that employing a diverse workforce is key to our success. We make recruiting decisions based on your experience and skills. In the event of a high number of applications, we’ll prioritise candidates who meet both the essential and desirable criteria for the role.

What We Offer

  • Hybrid working and flexible hours

  • 25 days annual leave plus an additional day off for your birthday, and a buy and sell holiday scheme of up to 5 days

  • A company bonus scheme

  • Your own Blue Light Card and exclusive access to thousands of discounts

  • Generous funded BUPA medical insurance covering pre-existing conditions

  • Auto-enrolment pension scheme via salary sacrifice, with employer NI savings reinvested into pensions

  • Enhanced parental leave and absence leave

  • Healthcare cashback plan

  • Employee assistance programme (including mental health support) and mental health first aiders

  • Great social events e.g., festive party, summer party, team socials, sports matches

  • Regular company-wide recognition events e.g. monthly Light’s Up and annual Shine awards

  • Relaxed dress code and modern office space (games area, chill-out areas, book club, free drinks/snacks)

  • Strong learning and development culture and personal growth fund

#LI-Hybrid

Department
People, Culture & Talent
Locations
London
Remote status
Hybrid
People, Culture & Talent · London · Hybrid

Executive Assistant

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